Disclosure of Information Contained in Education Records

Capitol Technology University will generally not disclose personally identifiable information contained in a student’s education records without the student’s prior consent. However, FERPA does allow Capitol Technology University to disclose such information in certain, limited circumstances. For example, Capitol Technology University may disclose information in a student’s education records to school officials within Capitol Technology University whom the university has determined to have a legitimate educational interest in the information. A school official generally has a legitimate educational interest if the official needs to review an education record in order to fulfill his or her professional responsibility. School officials include: professors; instructors; administrators; health staff; counselors; attorneys; clerical staff; trustees; members of committees and disciplinary boards; and a contractor, volunteer or other party to whom the university has outsourced institutional services or functions.

Capitol Technology University may also disclose a student’s directory information without consent.  Directory information includes, but is not limited to, the student’s name, address, telephone number, electronic mail address, photograph, date and place of birth, major field of study, grade level/ class, enrollment status (e.g., undergraduate or graduate, full-time or part-time), dates of attendance, participation in officially recognized activities and sports, degrees, honors, and awards received, and previous educational agencies or institutions attended.

Students may restrict the release of directory information, except to school officials with legitimate educational interests. To do so, a student must make a written request directed to the Office of Registration and Records. Once filed, this request will become a permanent part of the student's record until the student instructs the university, in writing, to remove the request.